Doing Work on Our Campus

Working On Campus

Contents

  • Permit Requirements
  • Hurricane / Tropical Storm Emergency Telephone Numbers
  • Drug / Alcohol in the Workplace
  • Smoke Free Campus
  • Crime / Safety
  • Crisis Management / Emergency Response
  • Work Stoppage Due To Campus Events
  • Etiquette / Personal Conduct
  • Utility Interruptions / Notice Of Shutdown
  • Traffic Regulations
  • Digging / Existing Underground Utilities
  • Use of Existing University Facilities
  • Vehicular Parking
  • Contractor Telephone Lines
  • Job Site Security / Safety
  • Job Site Conditions
  • Hours of Work
  • Restoration
  • Temporary Controls
  • Coral Gables Campus
  • Medical Campus
  • Rosenstiel Campus

Permit Requirements.  Permits are required for all work over $500 and any work that removes drywall, modifies electrical, plumbing, mechanical, life safety, structural and other systems.

Hurricane / Tropical Storm Preparedness.  Hurricane season is June 1 - November 30.  General Contractors are required to begin securing the job site and vital records at official notice of a TROPICAL STORM WATCH when the storm strike is 36 - 24 hours away.  The General Contractor is required to begin securing the job site and vital records at official notice of a HURRICANE ALERT when the hurricane strike is 72 - 36 hours away.  The Owner’s Representative will verify the preparedness of the job site within 24 hours of the notice to begin securing the site.

University of Miami Facilities Administration Service Desk - 305-284-4091

University of Miami Emergency Operations Center (Coral Gables Campus) - 305-284-6666

University of Miami Emergency Operations Center (Medical Campus) - 305-372-6000

University of Miami Emergency Operations Center (Rosenstiel School) - 305-361-4788

National Hurricane Center - 305-229-4470

Miami-Dade County Office of Emergency Management - 305-468-5400          

Drug / Alcohol In The Workplace.  The University does not permit the unlawful distribution, dispensation, possession or use of any kind of intoxicants or mind-altering substances, including alcohol and drugs, on University of Miami owned or controlled property.  Violation of this policy will subject the individual to immediate removal from University property.  The enforcement of federal, state, and local laws pertaining to possession, use, and sale of drugs are handled by University Public Safety police officers.

Smoke Free Campus. Under Florida's 1994 Clean Indoor Air Act, NFPA 1, Uniform Fire Code (Florida 2005 Ed.), as well as the University's No Smoking Policy, smoking is prohibited inside any University-owned or operated facility, fire exits, stairwells and balconies. Under the policy, there is no smoking allowed anywhere on campus. Violation of this policy will subject the individual to immediate removal from University property.

Crime / Safety.  The University does not tolerate criminal activity and violence of any type on University of Miami owned or controlled property. Guns and weapons of any kind are strictly prohibited whether permitted or not.  Violation of this policy will subject the individual to immediate removal from University property.  The enforcement of federal, state, and local laws pertaining to criminal occurrences are handled by University Public Safety police officers.  In addition, the General Contractor is obligated to report any criminal activity or suspicion of criminal activity to the Department of Public Safety.

Crisis Management / Emergency Response.  In the event of an emergency, including death or building collapse or similar incident, the General Contractor and its subcontractors are prohibited from conversing with or commenting to any outside agency, excluding emergency response entities but including media (TV, radio, newspaper), and defer comment to the University of Miami Office of Media Relations.  In the event of such emergency, the General Contractor should immediately contact the appropriate emergency entity (911), followed by the University Department of Public Safety (305-284-6666), followed by the Owner’s Representative, and followed by Facilities Administration Service Desk (305-284-4091).

Work Stoppage Due To Campus Events.  The General Contractor may be requested by the Owner’s Representative to halt work at certain dates or times because of academic study days (quiet days) or special campus events including, but not limited to, commencement or graduation ceremonies, special Convocation Center events, resident student move-in days, special meetings.  Every attempt will be made to inform the General Contractor of potential work stoppages for campus events prior to start of construction to enable the contractor to schedule the event.  For unscheduled work stoppages due to campus events, there will be no additional compensation either in time or money made to the General Contractor.

Etiquette / Personal Conduct.  The University does not tolerate violence or sexual innuendo of any type on University of Miami owned or controlled property, even when directed at non-University employees or students.  Violation of this policy will subject the individual to immediate removal from University property.  The General Contractor is obligated to inform and govern workers under its supervision to instill proper etiquette and personal conduct. In addition, the use of boom boxes are prohibited.

Utility Interruptions / Notice of Shutdown.  Utility is defined as Electrical, Gas, Water, Sewer, Chilled Water / Air Conditioning, Fire Alarm, and Fire Sprinkler.  The General Contractor is required to coordinate and schedule shutdowns with the Owner’s Representative who will coordinate with the occupants in order to ensure occupant’s critical operations are not adversely affected.  Owner’s Representative will provide occupant(s) with reasonable steps to determine that the proposed shutdown is agreeable to the affected departments.  Owner’s Representative submit a formal “Notification of Shutdown” form to the Physical Plant Service Desk.  Notification of shutdowns are required a minimum of 48 hours, excluding weekends and holidays, prior to the actual shutdown.

Traffic / Parking Regulations.  The General Contractor is responsible for providing, operating and maintaining equipment, services and personnel, with traffic control and protective devices, as required to expedite orderly vehicular traffic flow on haul / delivery routes, at site entrances, on-campus access roads, and parking areas.  The General Contractor is required to coordinate and schedule with the Owner’s Representative any required roadwork, parking lot closures, or special deliveries associated with the work that will affect normal traffic flow.  A minimum of 48 hours’ notice is required, excluding weekends and holidays, prior to the actual disruption.  In addition, if the disruption is associated with the public right-of-way, appropriate municipality or governmental agency authorization is required prior to notifying the Owner’s Representative.

Digging / Existing Underground Facilities.  Digging of any kind associated with project work, including installation of fence posts, is strictly prohibited without first contacting SUNSHINE (1-800-432-4770) and the Owner’s Representative.  In addition to the utility location services provided through SUNSHINE, the General Contractor or a subcontractor must first receive written University approval prior to digging.   A copy of this approval will be forwarded to the Physical Plant Service Desk.  In many cases, especially when existing utilities are of a critical nature, University personnel may be required to be present throughout the digging process.  In all cases, a minimum of 48 hours’ notice, excluding weekends and holidays, is required.

Use of Existing University Facilities.  The General Contractor, its subcontractors, or anyone under the supervision of the General Contractor are prohibited from using private restrooms outside of the limits of work, unless no other restroom facility is located within 300 feet of the job site and a construction toilet is not provided.  Functional lobbies, corridors, and elevators are also to be considered off limits unless necessary for access to the job site.  The University’s Food Court located in the Student Center can be used by anyone provided individuals are clean and neat.

Vehicular Parking.  Parking on the Coral Gables Campus and Rosenstiel Campus is via University parking permit only.  Unless vehicular parking is available within the constraints of the fenced job site, the General Contractor, its subcontractors or anyone under the supervision of the General Contractor shall not park in University parking spaces unless a contractor permit is displayed.  Contractor parking permits can be obtained from University Parking & Transportation Services located at 5665 Ponce De Leon Boulevard.  Vehicles with valid contractor parking permits can park in any University parking space, excluding reserved spaces and metered spaces.  Parking in Service spaces is limited to 2 hours.

Contractor Telephone Lines.  The General Contractor should contact BellSouth regarding any telecommunication service desired at the job site trailer or office.  The General Contractor may be required to provide conduit from the nearest University Telecom closet to the job site trailer or office.

Job Site Security / Safety.  The security of an active job site is the responsibility of the General Contractor from the date of initial mobilization to date of Substantial Completion (TCO) including proper locking during non-working hours, nights and weekends.  The General Contractor is required to provide a contact telephone number to the Owner’s Representative if an after-hours incident requires that the contractor report to the job site.  If non-University locks are used to secure the job site, the General Contractor is required to provide the Owner’s Representative with a key for after-hours access.

If the General Contractor requires access to occupied areas adjacent to the job site for work related to the project, the Owner’s Representative can provide University issued keys.  Any University key provided to the general contractor must be returned to the Owner’s Representative at the completion of work.  If keys are not returned, the Contractor may be charged with the cost of re-keying any locks opened by the loaner key.

Job Site Conditions.  All job sites are required to be maintained in the highest level of cleanliness and order.  The Owner’s Representative will inspect job site conditions on a regular basis and inform the General Contractor if additional effort is required to maintain an acceptable level of cleanliness and order.  Portable toilets should be positioned in the least conspicuous location and should be regularly cleaned and emptied.  Site fences are required to be screened and the screens replaced if damaged.

Hours of Work.  The municipality and proximity to campus residential facilities determine hours of work.  Prior to initial mobilization, the Owner’s Representative will inform the General Contractor of the hours of work.  The General Contractor can request to work after-hours or on the weekend from the Owner’s Representative who will request written permission from the municipality.

Construction Work Hours are as follows:

Monday thru Friday – 7:30 A.M. to 6:00 P.M.

Saturday – 9:00 A.M. to 5:00 P.M.

Sunday and Holidays – NO WORK ALLOWED

http://www.coralgables.com/Modules/ShowDocument.aspx?documentID=12766

Construction Noise

Any site preparation, assembly, erection, substantial repair, alteration, delivery of materials, demolition or similar action, which disturbs the peace and quiet of the neighborhood, on public or private property, rights-of-way, structures, utilities or similar property:

  1. Between the hours of 6:00 p.m. and 7:30 a.m. the following day on Monday, Tuesday,      Wednesday, and Thursday;
  2. Between the hours of 6:00 p.m. on Friday and 9:00 a.m. on Saturday;
  3. Between the hours of 5:00 p.m. on Saturday and 7:30 a.m. Monday;
  4. On holidays, as established by section 1-2 of the City Code, unless waived by the city manager or designee.

(Please refer to the City of Coral Gables Noise Ordinance for more information) https://www.municode.com/library/fl/coral_gables/codes/code_of_ordinances?nodeId=SPAGEOR_CH34NU_ARTVNO

Restoration.  The General Contractor is responsible to restoring all aspects of the job site, including adjacent buildings, spaces, sidewalks, roads surfaces, landscaping, irrigation, or otherwise, to its original condition, if damaged during the construction process.  To this end, the General Contractor is required to provide the Owner’s Representative a video of pre-construction site conditions prior to commencement of construction.

Temporary Controls.  The General Contractor shall provide and maintain methods, equipment, and temporary construction, as necessary or as directed by the Owner’s Representative, to provide control of environmental conditions at the construction site during the construction period.

Noise & Dust Control.  Noise and dust control shall conform to all applicable OSHA requirements and local ordinances sharing jurisdiction on the work.

Surface Water & Sediment Control.  Provide methods, including hydraulic equipment, to control surface water to prevent damage to the project, the site, or adjoining property.  Drainage shall be directed to proper runoff areas or dispose of drainage water in a manner to prevent flooding.  UNIVERSITY WATERWAYS SHALL NOT BE USED FOR RUNOFF and silt fences shall be constructed along any such waterway.

Pest & Rodent Control.  Provide pest control as necessary to prevent infestation of the construction or storage areas.  The General Contractor, with the Owner’s Representative, shall designate an eating area for workers.  On a daily basis, the General Contractor shall thoroughly clean the eating area of trash and food.  Also, the General Contractor shall regularly inspect the site to identify containers or areas subject to standing water or ponding that contribute to the breeding of mosquitoes, and take the necessary steps to eliminate such conditions.  If the use of pesticides is considered necessary, the contractor shall inform the Owner of the area(s) to be treated, and submit a copy of the manufacturer’s printed instructions.

Pollution Control.  Provide methods, means and facilities required to prevent contamination of soil, water or atmosphere by the discharge of noxious substances from construction operations.  In the event of contamination, General Contractor shall provide personnel and equipment to perform emergency measures required to contain the spillage and to remove contaminated materials.  Special measures shall be taken to prevent harmful substances entering public waters, including the disposal of wastes, effluents, and chemicals adjacent to waterways or in sanitary or storm sewers.  In addition, the General Contractor shall provide systems for control of airborne pollutants, including non-harmful smells, into the atmosphere.

Coral Gables Campus

City of Coral Gables.  The Main Campus or Coral Gables Campus is located within the City of Coral Gables.  General contractors and subcontractors are required to familiarize themselves with the City’s laws and requirements for work.

Medical Campus

Miami-Dade County.  The Medical Campus is located within Miami-Dade County.  General contractors and subcontractors are required to familiarize themselves with the County laws and requirements for work.

Environmental Health & Safety.

Rosenstiel Campus

Village of Key Biscayne.  The Rosenstiel Campus is located within the Village of Key Biscayne.  General contractors and subcontractors are required to familiarize themselves with the Village’s laws and requirements for work.

Hurricane / Tropical Storm Preparedness.  The Rosenstiel Campus treats all hurricanes as major hurricanes.